Us division of Labor Revises Certified Payroll Reporting Requirements For Form Wh-347

General Office - Us division of Labor Revises Certified Payroll Reporting Requirements For Form Wh-347

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Effective January 18, 2009 Prime/General contractors and subcontractors who perform work on federally funded construction projects are no longer required to display the home address and communal security numbers of employees on the certified payroll narrative form Wh-347 that they submit; instead you are now required to display the employees full name and the last 4-digits of his/her communal security amount as follows Xxx-Xx-1234.  This revising was established to better protect laborer privacy and the possibility of identity theft.

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Given the new reporting requirements it would not be in violation of 29 Cfr 5.5 (a)(3)(i) for a prime/general undertaker of a package deal to require a subcontractor to supply laborer addresses and communal security numbers for the prime/general contractors own records, without along with this information in weekly submissions.

The U.S. Department of Labor - Wage and Hour Department in conjunction with the Office of supervision and funds (Omb) released a new Federal Wh-347 to be used efficient January 18, 2009 through December 31, 2011.

All projects funded by President Obama's Economic Stimulus package will require the cost of prevailing wages and the submission of certified payroll reports; even weatherization projects which are federally funded that have historically been exempt from prevailing wage laws and certified payroll reports.

The Davis-Bacon Act of 1931 established into law the requirement for paying "prevailing wages";  a definite rate of pay plus fringe benefits for each trade/work classification that has been set by the Department of Labor - Wage and Hour Division, on federal or federally-assisted construction projects exceeding a value of ,000.00.  construction includes the alteration and/or repair, along with painting, decorating, plumbing, electrical, etc., of communal buildings or communal works - along with roads and bridges.

The Copeland Act (Anti-Kickback Act) makes it a crime for any owner to require any laborer working on a Federal or Federally-Assisted scheme to "kickback" any part of his or her wages.  It also requires every prime/general and subcontractor to submit weekly certified payroll reports starting with the first week that a undertaker of a package deal performs work on a scheme and for every week thereafter, until the work is completed.  When there is a temporary break in work, a "No Work Performed" payroll must be submitted.

The weekly Wh-347 certified payroll form, a 2-part form, is not a complicated form and does not ask for any information that you as a company owner do not already need to keep for wage payment, tax purposes, and information about the project.  You'll need to know:

Information about your company (your company name and address and are you the prime/general undertaker of a package deal or a subcontractor). The scheme name, its location, and any identifying scheme numbers (the scheme location). Each employee's name and the last 4-digits of their communal security amount (who is working for you). Each employee's Trade or Work Classification (what they do). The amount of hours worked each day while the week on individual projects by each laborer (where they worked while the week and how many hours they worked). The employees prevailing rate of pay for the trade/work classification (how much you pay them for the work they perform). Gross amount earned for each laborer (how much did you pay each laborer that week for each job and for all jobs they worked on). How much and what was deducted for taxes, etc. From their paycheck. The net amount paid to each laborer (how much was their paycheck that they no ifs ands or buts took home).

 Then a company official must sign the second page, or Statement of Compliance.  This signature is the "certification" because the someone signing the narrative is guaranteeing that the information being reported is spoton and correct.

The most common certified payroll narrative form used is the U.S. Department of Labor Form Wh-347 and Form Wh-348 Statement of Compliance, which is used and followed by 25 of the 50 states.  Of the other 25 States, 14 will have a singular state Department that will monitor State Prevailing Wage Laws and 11 states have complicated State Agencies that will monitor Department definite Prevailing Wage Laws and require electronic filing of certified payroll reports.

The problem that most contractors' experience, especially contractors using popular accounting software such as QuickBooks, is that while QuickBooks has the quality to track most of the information required; it does not have the quality to track all of the required information and generate the forms in their definite format.  This is often the barrier that keeps some contractors from bidding on these types of projects.

Some QuickBooks users and accounting professionals feel that conjecture should consist of the quality to furnish certified payroll reports and statements of compliance in the Premier undertaker of a package deal Edition, and are very upset that this quality is not already built in.  This would be a good idea and a legitimate invite If there was only a singular certified payroll format that was used in all states and administered by a singular prevailing wage agency, regardless of either the scheme was funded with federal or state dollars, and if every undertaker of a package deal who purchased the Premier undertaker of a package deal Edition was required to submit these forms.  However, this is not the case and is probably the conjecture that conjecture does not consist of this type of functionality.

QuickBooks users, and the accounting professionals who withhold clients using QuickBooks, should, however, be aware that there are QuickBooks integrated applications ready that will utilize existing QuickBooks data to generate not only the certified payroll narrative and statement of compliance, but other reports as well; all of which are ready for "signature" and submission.

There are four QuickBooks integrated applications that furnish certified payroll reports, statement of compliance, "No Work" performed payrolls, Eeoc/Workforce/Manning Reports and Union/bona-fide plan fringe benefit reports, two of these add-on programs have passed right testing by a third-party hired by Intuit, and can be found by visiting the conjecture Marketplace at http://marketplace.intuit.com/v2/i-construction-contractors/f-payroll/software-solutions.aspx. 

Each of these programs utilizes QuickBooks data differently; some require you enter the same data in both programs, and that's no good; while others will have you enter just the information that QuickBooks on its own cannot track while reading the rest of the information directly from your QuickBooks company file so that copying or entering the same data complicated times is not required.  Each schedule will have a distinct pricing buildings (remember economy isn't all the time better) and will offer distinct capabilities, such as: meeting electronic filing requirements, the quality to generate convention Union/bona-fide plan fringe benefit reports, and the quality to generate Federal, State, and Local Eeoc/workforce/Manning Reports. 

Make sure that you explore each schedule thoroughly, take benefit of free trials (if available), and make sure that you understand how you secure updates when form revisions or reporting mandates change, is there a fee involved, do you need to buy further licenses for each user, are there every year fees complicated to keep your software up-to-date, can the law handle complicated trade/work classification for each employee, can the law handle complicated pay rates (straight time, overtime, duplicate time, triple time) for each work classification, can the schedule generate state forms and automate electronic filing in increasing to the federal form?  Make sure before you buy.

Accounting for payroll is often complicated and is all the time vital to the success of your business.  The further requirement of producing certified payroll reports makes spoton record-keeping essential.  If you use QuickBooks, purchasing a QuickBooks integrated application will save you time, heighten accuracy, eliminate duplicate data entry, eliminates transposition errors, and quite maybe save you from having to hire someone whose only job is to furnish these reports manually.  All of these things affect your cash flow and the allembracing success of your company.

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